People Administrator| Support Office

Job Role

We are looking for a People Administrator to join our team!

Role Purpose: To provide timely, accurate and effective administrative support to the People and Learning & Development Team. Providing a wide range of vital People administration and clerical duties. Ensuring all People administration activity is executed in an organised and efficient way and in line with employment and other legal requirements.

Recruitment process

• Advertise vacancies
• Proactively manage applicants’ recruitment journey in a timely manner
• Track and monitor recruitment process
• Follow up & closure of recruitment process
• Challenge and ensure all recruitment activity is compliant with legislation and other legal requirements
• Maintain paperwork in line with our retentions policy and GDPR
• Prepare interview paperwork for specialist and management roles
• Perform initial CV screens, creating shortlists and declining unsuccessful candidates for General Assistant Roles
• Conduct telephone interviews, and provide feedback to unsuccessful candidates for General Assistant Roles

Colleague life cycles

• Joiner process
• Due diligence - ensure that information given is verified, candidates have the right to work and are appropriately qualified, requirement specialist vetting is carried out.
• Monitor and review References
• Organise induction process
• Ensure relevant document are scanned and kept up to date
• File Opening
• Probation process
• Assist management with all areas of employment relations
• Exit Interviews
• Take responsibility for RTW documents, the Employer Portal and support the HR team with housing and work permit applications

General People Administration

• Manage all People administrative tasks
• Assist colleague and management with general People related queries
• Proactively review and maintain People Policies and Procedures
• Proactively review and maintain People templates
• Organise and maintain personnel records – electronic and hard copy files. Ensuring everything is up to date
• Take and type up minutes from meetings
• Conduct generic investigations
• Liaise with external providers – Back To work, Jersey/Guernsey Careers, Princess Trust/GET and JET etc
• Letter and e-mail drafting

General Learning & Development Administration

• Support the L&D officers with The Society’s learning platform
• Keeping learning profiles up to date
• Assigning courses to colleagues
• Running reports
• Keeping L&D records up to date
• Supporting with training agreements
• Booking colleagues on courses and liaising with training providers

Essential skills and qualifications

• Excellent organisational skills, with an ability to prioritise and manage  conflicting priorities
• Willing to learn, ability to absorb knowledge and use their initiative
• Excellent administration skills
• Strong confident phone, email and in-person communication skills
• Strong attention to detail and accuracy skills
• Excellent interpersonal skills
• Methodical and proactive approach to duties
• Computer literacy (MS Office applications, in particular)
• Ability to work with confidential and sensitive information
• Sound understanding of local employment legislations
• Problem solving skills
• Level 3 CIPD desirable

 

To apply, please click the 'Apply now' button below to submit a current CV 

For further information, please contact our HR team 01534 879822 or email us.

Before applying, please note the following:

• EU Settled status is required for those holding an EU Passport
• Applicants with less than five years residential status may be considered for full time roles

Apply Now >